FAQ Event planning | General queries | Queries about ZELFMADE
Are Green Events for us? Is it worth having a climate-neutral event?
Yes. Without a doubt. The importance of operating sustainably and conscientiously is made apparent to us on a daily basis - especially as an event planning company. The decisive factors are credibility and stringency - also when it comes to communication. Greenwashing is not a solution.
ZELFMADE not only represents the planning and carrying out of precise, effective and brand-suitable events; we are also the first German event planning company to have been certified "climate-neutral" by myclimate Deutschland gGmbH. This enables us to assist you in using this concept to the benefit of your company, and provide you with competent advice on climate neutrality. Green events require special competence in concept and details - planning energy consumption, choosing the appropriate form of catering, organizing mobility of participants. Here you choose whether to work superficially and render yourself vulnerable, or fully sovereign when it comes to answering questions pertaining to your green event.
Until recently the question of climate neutrality appeared to be an academic one. By tomorrow it will be a given. Become a pioneer of the right idea!
There are so many event planners. How do I chosse the right one?
We might say: You've already found the right event planner. Basically though, it is a question of looking very carefully: Are the prospective event planners capable of carrying out your projects and can they substantiate this capability with corresponding references? Are the event planners organized efficiently? As a customer, are you receiving professional, open and direct advice from the beginning? Are the recommended concepts -in line with the budget- actually feasible?
In the beginning, finding the right event planner takes time, but this is doubly rewarded later on. Sprawling tenders which limit resources -not only the event planner's but also their own- often prove inexpedient. Sometimes all it takes is chemistry: to ensure competent, creative and committed advice from the onset. Providing the sense of security which allows you to calmly look forward to your high-standard event.
How to brief event planners correctly?
Easy: In writing, in a uniform way, and with as many details as possible. This goes for the initial briefing as well as all subsequent supplements and queries. Comprehensive briefing is essential to any successful form of communication.
Here at ZELFMADE we have noticed that our clients presuppose the emotional dimension of our events. What distinguishes us as event planners is our -at times strenuous- proclivity for perfection, our realism in number crunching, and unconditional love of detail. This is where precision of briefing processes comes into the picture: from event-objectives, to clear timing, assigning responsibilities and respecting budgets. We can also provide you with guideline material on how to compose effective briefings. Experience precision - also when briefing.
From what event size upwards should I consider outsourcing participant management?
The size of the event isn't really decisive when it comes to organizing participant management. It's rather a question of whether in-house solutions fulfill all requirements posed by participant management. How complex are the registration- and response processes? What amount and what kind of data needs to be collected? Can workshop assignments, transportation and accommodation contingents be effectively managed by an excel sheet? What type of reports do you need and are they to be available online up-to-date and at all times? How simple and comfortable is participation management supposed to be for your guests and for you? The event size isn't really decisive when it comes to participant management. More important are tailor-made, safe and data-protection compatible solutions: Ensuring that any person-related data of your guests doesn’t end up in the wrong hands.
Is consulting by ZELFMADE free an without any obligation for our company?
Yes and no. Of course our initial consultation and cost-estimate are free of charge. However, as an event planning company we are not free of obligation: After all, you are expecting a cost-conscious, transparent, realistic concept, and quite rightly so. It's what we strive for as well: Comprehensible and well-structured planning which to ensure the perfect implementation of your event project. Professionalism, commitment and budget-adherence. A high degree of pinpoint creativity, delivering a truly unique and one-of-a-kind event. That's why our deliberations are thought through from beginning to end. Should you entrust us with planning your event, we'll charge you just that: our services and production costs - true to the budget and in accordance with offers made.
Does ZELFMADE only carry out events in Hamburg, or also at other Locations such as Berlin, Munich, Cologne or Düsseldorf?
ZELFMADE Event Planning works for corporations, medium-sized enterprises, authorities and associations, or any organization interested in staging an event - in Germany and internationally. Our company's efficient and lean structure guarantees cost-conscious live communication at any location. Due to our extensive experience, excellent contacts and comprehensive, professional network, our company location only becomes relevant in exceptional cases. As a climatically neutral event company, and subscribing to maxims of sustainability, being able to rely on trustworthy, local suppliers and partners is indispensable - whether in Hamburg, Berlin, Munich, Cologne, Düsseldorf or wherever else customers may choose to celebrate, confer or present themselves.
How big are the events which ZELFMADE conceives and implements für customers?
The ZELFMADE GmbH was founded in 1998. Since then we have conceived, planned and carried out the most diverse types of events - from small conferences with up to 100 participants up to the large-scale public events with over 100.000 visitors per day. As event planners, each event has its own particular charm, irrespectively of its size. It is the contents, the objectives or the brands which make our events unmistakable. Thus a small and creative event can at times provide us with the same excitement as a mega-event. Even after all these years of experience.
Is it possible for me to just book one artist or location via ZELFMADE?
Here at ZELFMADE we have a passion for live music. This is why you can also just employ us to book artists for you - international live acts, famous lead acts or merely really good cover bands. Of course, as event planners we really want more: to become involved in your plans at an early stage and carry out the entire spectrum, from the event's conception, through its pinpoint realization, and up to post-processing activities. That's why we'd rather not simply organize locations unless the concept, the participant management, the event design and technology are provided by us. And of course, the artists.
I`m a huge fan of your Ingo Fast postcards! Could you forward me more of them?
But of course! To whom may we address these little objets d'art? Order via email here: MORE POSTCARDS!
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| Ingo Fast exclusive for ZELFMADE LIVE EVENTS | experience perfection. | Ingo Fast exclusive for ZELFMADE LIVE EVENTS | view. | Ingo Fast exclusive for ZELFMADE LIVE EVENTS | carbon neutral. |